When a project lead, council officer, or operations manager resigns or steps out on parental leave, 70% of how the role actually works never makes it into the handover doc. Baton turns a 5-minute exit brain-dump into a confirmed Day-1 Successor Playbook and governed post-exit inbox continuity.
Choose a scenario preset or paste your own role notes to generate a structured Baton Playbook, shareable successor link, and Exchange Online continuity script.
External civil contractor escalation
Priority 4/5External civil contractor escalation: Primary contact is Mark Vance (mark.vance@civilpro.com.au) — call directly before issuing formal notice.
Stage 2 Stormwater Trunk Upgrade
Priority 5/5Stage 2 Stormwater Trunk Upgrade — variation #14 ($185k) with CivilPro is awaiting geotechnical sign-off before 24 Nov deadline.
Weekly Capital Works Steering Sync
Priority 5/5Weekly Capital Works Steering Sync: Every Tuesday 9:30am with Director Infrastructure & Finance Business Partner to clear variations over $50k.
Monthly QGov grant acquittal workflow
Priority 3/5Monthly QGov grant acquittal workflow: Run SharePoint Capex export on 1st business day and reconcile against SAP cost centres before lodging.
Statutory compliance decision
Priority 5/5Statutory compliance decision: Agreed with General Counsel to retain 7-year audit logs under Clause 14 of the State Funding Deed.
Inbound mail to jordan.mercer@organisation.au auto-forwards to alex.rivera@organisation.au with urgent keyword escalation (variation, claim, ministerial, urgent, breach) to director.infra@organisation.au.
When a client calls you on Day 1 of a resignation, the outgoing person is still in the seat for 2 to 4 weeks. Sending them a 5-minute Baton capture link gives your search consultant the real job brief immediately — and hands your placed candidate a co-branded Day-1 Playbook so they never fail probation due to a chaotic handover.
Replace stale HR position descriptions with what the outgoing incumbent actually runs today: active project deadlines, key stakeholder relationships, and 3 grounded candidate interview questions.
Differentiate your search pitch: while you shortlist candidates, Baton bridges the client's 8-week vacancy window with governed Exchange Online inbox forwarding and keyword escalation.
Deliver a co-branded Baton Day-1 Successor Portal (Prepared by Your Agency) to the hiring manager and new starter. Eliminate first-90-day fall-offs and free replacement searches.
Annual Placement Fees at Rebate Risk
A$168,000
6 placements/yr at risk from chaotic client handovers
Co-Branded Client & Candidate Impressions
180x / yr
Hiring manager, outgoing lead & placed candidate on every role
Position descriptions list generic duties, not who actually approves variations or which spreadsheet runs monthly reporting. Baton extracts structured items across 5 pillars with the departing employee confirming and signing off every item.
When a vacancy sits open for 6 to 12 weeks between a resignation and the new starter's first day, critical emails vanish into an unmonitored mailbox. Baton generates governed Exchange Online forwarding and keyword-escalation rules with automatic expiry.
Instead of a messy folder of old files, the incoming successor receives a shareable Baton Handover Portal organised across Relationships, Active Projects, Recurring Cadences, Processes, and Institutional Decisions — with an interactive Day-1 checklist.
Adjust your organisation's annual role transitions, average time-to-fill vacancy gap, and average role salary to estimate the productivity and rework saved by structured Baton handovers.
Unstructured Handover & Ramp Exposure
A$204,447
Across 25 transitions (7-week unguided ramp)
Executive & Peer Handover Hours Saved
700 hrs
~28 hrs of rework & archaeological digging saved per exit
Start with one real role departure today at zero cost.
Built for Australian Councils, Infrastructure & Regulated Teams
Role continuity fails when software is licensed per seat — because the departing person, the line manager, HR, and the incoming successor all need access at different moments. Baton is deployed across your whole organisation.
Or start with a single live role transition in Baton Studio today at no cost.